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Clock In / Clock Out

Overview

The Clock In / Clock Out module on the iHospitality Hub allows employees to record their work hours directly from a shared kiosk device. An employee taps the module, identifies themselves with their Employee ID/PIN (or face login), and can clock in, take a break, clock out, or add a manual entry if a punch was missed — all without needing their own device.

Clock In / Clock Out Screen

After signing in, the employee sees their personal weekly time log. clockinout module.png

Key Information

  • Employee profile — Shows the signed-in employee's name and role (e.g. "Kuldeep Patel — Hotel Manager").
  • Current Week — The date range for the week currently being displayed.
  • Date — The day the entry belongs to.
  • In — Timestamp of the clock-in for that day.
  • Out — Timestamp of the clock-out for that day (blank while the shift is still open).
  • Break Time — Total break duration logged for that day.
  • Hours — Total hours worked for that day, updates live while clocked in.
  • Total Worked Hours — Running total for the current week, shown at the bottom of the screen.

Actions

Employees can take the following actions from this screen:

  • Clock In — Starts the employee's shift and begins tracking hours.
  • Break — Starts a break during an open shift; ending the break resumes the shift clock. Break duration is tracked separately in Break Time and does not count toward Hours.
  • Clock Out — Ends the current shift.
  • Add Manual Log — Lets the employee add or correct a time entry, e.g. when a clock-in or clock-out was missed (regularization).
  • Done — Returns to the hub home screen. logedit.png

Steps — Clock In

  1. On the hub home screen, tap Clock In / Clock Out.
  2. Identify yourself with your Employee ID/PIN or face login.
  3. Tap Clock In.
  4. The shift starts; the day's row in the log begins tracking time.

Steps — Take a Break

  1. From the weekly log screen, tap Break.
  2. The break starts; break time accumulates in Break Time instead of Hours.
  3. Tap the same control again to end the break and resume the shift.

Steps — Clock Out

  1. From the weekly log screen, tap Clock Out.
  2. The shift ends; the day's Out time and Hours are finalized.
  3. Tap Done to return to the hub home screen.

Steps — Add Manual Log (Regularization)

  1. From the weekly log screen, tap Add Manual Log.
  2. Select the date and enter the correct In/Out time(s) that were missed.
  3. Save the entry.
  4. The corrected entry appears in that day's row in the weekly log.

Workflow

Employee taps Clock In / Clock Out → Identifies via PIN/face → Clock In → (optional) Break → Clock Out → Done

If a punch was missed on a prior day: Weekly log → Add Manual Log → Enter correct time(s) → Save → Entry corrected

Important Notes

  • Every action is tied to the employee who signed in on the hub — the shared device itself does not have its own time log.
  • Break Time is tracked separately from Hours; time spent on break does not count as worked hours.
  • Add Manual Log is the way to fix a missed clock-in or clock-out after the fact, rather than needing a manager to edit the record elsewhere.
  • Total Worked Hours reflects the current week only and resets each week according to the property's configured week range.
  • This module only appears on hubs where Clock In / Clock Out was checked under Hub Modules — see the iHospitality Hub – Setup page.
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