Employee Scheduling System - User Guide

Employee Scheduling User Guide

Audience: Property team members and managers ~~(United States)~~
Product: SpendWell PMS — Employee Scheduling

This guide walks you through day-to-day scheduling work: setting when you can work, reading your week, picking up open shifts, trading shifts, requesting time off, and—for managers—building and releasing the team schedule.

About screenshots in this guide
Wherever you see Add screenshot here, insert a clear screen capture from your live system. Crop to the relevant panel, use English UI text, and prefer daytime sample data (no real guest or payroll-sensitive details). Suggested file names are included so your BookStack media library stays organized.

About process diagrams
BookStack often does not render Mermaid charts. This guide uses plain text process flows that always display. You can also replace any process flow with a flowchart image if you prefer a graphic version.

1. Getting started

1.1 What Employee Scheduling is for

Employee Scheduling helps your property:

Plan who works which days and times
Respect team availability and approved time off
Give employees a clear view of confirmed shifts
Fill gaps with open shifts and shift trades
Track planned hours and estimated labor cost before the week is locked

Add screenshot here: Main menu with Scheduling highlighted.
Suggested file name: 01-main-menu-scheduling.png

1.3 Quick map — where do I go?

I want to…	Go to
Tell my manager when I prefer to work / cannot work	My Availability
See my confirmed shifts for the week	Weekly Shifts → My Schedule
Pick up an unassigned shift	Weekly Shifts → Open Shifts
See who else is working on my days	Weekly Shifts → Team Schedule
Swap a shift or drop a shift so someone else can take it	Trade Shift
Request paid, sick, or unpaid time off	Apply Leave
Build or edit the team week	Employee Schedule
Approve or reject availability requests	Team Availability
Set standard shift names and times (admin/manager)	Shift

1.4 How a typical week works (process flow)

Employee sets availability
        |
        v
Manager reviews Team Availability
        |
        v
Manager builds week on Employee Schedule (Draft)
        |
        v
Manager Publishes  --->  Manager Approves
        |
        v
Employees see shifts on Weekly Shifts → My Schedule
        |
        +---> Claim Open Shifts (needs manager approval)
        +---> Trade Shift (peer + manager, when required)
        +---> Apply Leave for specific dates

Add screenshot here (optional flowchart graphic): Same flow as a simple left-to-right diagram if you want a visual for leadership training.
Suggested file name: 01-week-overview-flowchart.png

1.5 Roles at a glance

Team members (employees) usually can:

Maintain My Availability
View Weekly Shifts (My Schedule, Open Shifts, Team Schedule)
Request Trade Shift
Apply for leave / time off
Receive email and in-app alerts for schedule changes

Managers can do the above, plus:

Review Team Availability
Build the schedule on the Employee Schedule board
Publish and approve (and unpublish when needed)
Approve open-shift claims and trade requests
Review hour and wage forecasts
Approve or reject leave that affects coverage

Administrators typically configure Shift templates/master records, scheduling settings (blackout dates, leave limits, labor-related settings), employee groups (including how many trades are allowed), and broader access across teams or properties.

Managers usually only see people they are allowed to schedule (user roles with Can Schedule).

2. My Availability (employees)

2.1 Why availability matters

My Availability tells managers when you prefer to work and when you are unavailable.

Once Approved, unavailable windows are used when the system checks shift assignment, open-shift claims, and trade suggestions. Submit availability before your manager builds the week—late updates are harder to honor.

Availability is a standing preference (for example, “I prefer not to work Sunday evenings”).
For a specific day off that uses leave balance, use Apply Leave instead.

2.2 Status meanings

Status	What it means for you
Draft	Saved on your side only. Manager has not been asked to review.
Pending	Submitted. Waiting for manager approval.
Approved	Accepted. Scheduling rules can use these times.
Rejected	Declined. Update the times and submit again after you talk with your manager.

Approved entries are often shown in green; rejected in red; pending in yellow/amber (exact colors depend on your property theme).

2.3 Preferred vs Unavailable

Type	Choose this when…	Example
Preferred	You want to work these times	Monday 9:00 AM – 5:00 PM
Unavailable	You cannot work these times	Wednesday 2:00 PM – 6:00 PM (class / appointment)

You can also mark a whole day as preferred or unavailable when your property supports that option.

2.4 Step-by-step: set availability

Open My Availability.
Select the weekday (Monday through Sunday). You can set different windows per day.
Choose Preferred or Unavailable.
Enter Start time and End time, or select whole-day preferred / whole-day unavailable.
Add a short note if your property uses notes (for example, “school pickup”).
Click Save. The record stays in Draft so you can edit freely.
When the week looks correct, click Submit / Notify Manager so the status becomes Pending.

Add screenshot here: My Availability screen with one weekday filled in (Preferred or Unavailable) before submit.
Suggested file name: 02-my-availability-edit.png

Add screenshot here: Same screen after Save, showing Draft status.
Suggested file name: 02-my-availability-draft.png

Add screenshot here: After Notify Manager / Submit, showing Pending.
Suggested file name: 02-my-availability-pending.png

2.5 Process flow — availability approval

Set times  -->  Save as Draft  -->  Submit to manager
                                        |
                                        v
                              Manager reviews request
                               /                    \
                         Approve                    Reject
                            |                          |
                            v                          v
                   Used for scheduling          You are notified
                   You are notified             Update and resubmit

Add screenshot here (optional): Simple flowchart image of the flow above.
Suggested file name: 02-availability-process.png

2.6 After you submit

Your manager receives a notification (email and/or in-app).
You receive a notification when the request is approved or rejected.
If you edit after submitting, the entry usually returns to Draft. Submit again when ready.
Do not assume Draft preferences will be followed—only Approved availability is reliable for scheduling rules.

2.7 Tips for U.S. property teams

Submit availability at least several days before the schedule is built.
Be specific. “Unavailable all week” is hard to approve without a conversation.
Keep school, second-job, and recurring appointment windows accurate.
If rejected, ask what hours the property needs, then resubmit a realistic window.

3. Team Availability (managers)

3.1 Purpose

Team Availability is the manager view of the same availability data employees enter in My Availability. Use it to approve or reject requests before you build the week.

3.2 Step-by-step: review a request

Open Team Availability.
Find requests in Pending status (filter if available).
Open an employee’s request.
Review preferred windows and unavailable windows for each day.
Decide:
- Approve — accept the preferences for scheduling
- Reject — decline; add a short note explaining what to change
Confirm. The employee is notified either way.

Add screenshot here: Team Availability list with Pending requests.
Suggested file name: 03-team-availability-list.png

Add screenshot here: Detail view with Approve / Reject actions.
Suggested file name: 03-team-availability-decision.png

3.3 Manager best practices

Clear pending requests before you start building the board for that week.
Approve realistic preferences quickly so staff trust the process.
When rejecting, say what would work (for example, “Sunday AM is fine; we need Sunday PM covered”).
Prefer a quick conversation for recurring conflicts instead of repeated rejections.
Managers may also enter availability for an employee when needed; those entries are typically created as Pending for review.

4. Weekly Shifts — My Schedule, Open Shifts, Team Schedule

Weekly Shifts is the employee-facing week view. It is usually organized into three areas.

Add screenshot here: Weekly Shifts landing view with My Schedule / Open Shifts / Team Schedule tabs or sections visible.
Suggested file name: 04-weekly-shifts-overview.png

4.1 My Schedule

My Schedule shows your confirmed (approved) shifts.

What each shift usually shows

Date and day of week
Start time and end time (for example, 7:00 AM – 3:00 PM)
Shift name (Morning, Evening, Night, or your property’s labels)
Role / position for that shift
Status (you should mainly see approved / confirmed shifts here)

Where enabled, the view also shows:

Total hours for the selected week or range
Forecasted wages based on your hourly rate (estimate only—final pay follows payroll rules)

Steps

Open Weekly Shifts.
Select My Schedule.
Choose the week (or date range) if a picker is shown.
Review each shift and your hour / wage totals if displayed.

Add screenshot here: My Schedule week view with at least two shifts and totals visible.
Suggested file name: 04-my-schedule-week.png

Important

Draft work on the manager board is not shown here.
If your manager said the schedule is “out” but you see nothing, ask whether it was Published and Approved, then refresh.
Treat approved shifts as your work commitment unless a trade or manager change is completed in the system.

4.2 Team Schedule

Team Schedule shows teammates scheduled on days you also work. Use it for handovers, coverage awareness, and finding someone for a trade conversation.

Add screenshot here: Team Schedule for a day you are working, showing other names/roles.
Suggested file name: 04-team-schedule.png

4.3 When your schedule changes

You may receive email and/or in-app alerts when:

The schedule is published or approved
A shift assigned to you changes
An open-shift claim is decided
A trade request updates

Keep notifications enabled so you do not miss coverage changes.

5. Claim an open shift

5.1 What an open shift is

An open shift is a published shift that is not assigned to a named person yet. It appears under Open Shifts so eligible team members can claim it. A manager must approve the claim before it becomes your shift.

5.2 Before you claim — checklist

Confirm all of the following:

Date and time fit your personal plans
Role matches work you are trained to do
No overlap with a shift you already have
You are not marked Unavailable for that window
You can actually work the shift (do not claim “just in case”)

5.3 Step-by-step: claim

Open Weekly Shifts → Open Shifts.
Browse available open shifts.
Open one shift and read the details (date, time, role, length, notes).
Submit Claim (or Claim This Shift).
Wait for manager approval.
After approval, confirm the shift appears on My Schedule.

Add screenshot here: Open Shifts list.
Suggested file name: 05-open-shifts-list.png

Add screenshot here: Open shift detail with Claim action.
Suggested file name: 05-open-shift-claim.png

5.4 Process flow — open shift claim

Browse Open Shifts
        |
        v
   Conflict check (overlap / unavailable)
        |
   +----+----+
   |         |
 Fail       Pass
   |         |
   v         v
Cannot     Submit claim
claim           |
                v
         Manager notified
                |
         +------+------+
         |             |
      Approve       Reject
         |             |
         v             v
  Assigned to you   Remains open
  Shows on My       for others
  Schedule

Add screenshot here (optional flowchart image): 05-open-shift-process.png

5.5 Common problems

What you see	Likely cause	What to do
Claim fails or is blocked	Overlap or approved unavailability	Pick another shift or update availability with your manager
Claim stays Pending	Manager has not reviewed	Follow up with your manager
Shift never appears on My Schedule	Rejected, or still pending	Check notifications; refresh My Schedule

6. Trade a shift

6.1 When to use Trade Shift

Use Trade Shift when you cannot work an assigned shift and need coverage handled in the system (not only by text message).

Your employee group may limit how many trades you can complete in a week or period (Trade Shift Count). If you hit the limit, you will see a message that the weekly shift trade limit was reached.

6.2 Trade types

Type	What happens
Swap	You exchange your shift with another employee’s approved shift
Drop to Open	You release your shift; the system creates an open-shift path for someone else after manager approval

6.3 Swap — step by step

Open the approved shift you need to trade (from My Schedule / Weekly Shifts).
Start Trade Shift and choose Swap.
Review suggestions. The system lists eligible coworkers/shifts and excludes leave conflicts, unavailability, and overlaps.
Select the swap partner/shift and submit the request.
Wait for the other employee to accept.
Wait for the manager to approve.
Confirm both My Schedule views updated after approval.

Until both the peer and the manager approve, treat the original shift as your responsibility unless your manager tells you otherwise in writing/policy.

Add screenshot here: Trade Shift — Swap selection / suggestions list.
Suggested file name: 06-trade-swap-suggestions.png

Add screenshot here: Pending trade status visible to the requester.
Suggested file name: 06-trade-swap-pending.png

6.4 Process flow — swap

Request swap
      |
      v
Peer accepts? ----No----> Trade ends
      |
     Yes
      |
      v
Manager approves? ----No----> Trade cleared
      |
     Yes
      |
      v
Employees are swapped on the shifts
Both parties notified

Add screenshot here (optional flowchart image): 06-trade-swap-process.png

6.5 Drop to Open — step by step

Open the shift you need to release.
Start Trade Shift and choose Drop to Open.
Submit the request.
Wait for manager approval.
If approved, coverage continues through the open-shift process; if rejected, the trade is cleared and any open draft created for the trade is removed.

Add screenshot here: Drop to Open confirmation screen.
Suggested file name: 06-trade-drop-to-open.png

6.6 Trade statuses

Status	Meaning
Pending peer approval	Waiting on the other employee
Accepted by employee	Peer accepted; waiting on manager
Rejected by employee	Peer declined; trade closed
Approved by manager	Trade completed
Rejected by manager	Manager declined; trade flags cleared

You should receive a Trade Shift Update notification when the status changes.

6.7 U.S. workplace tip

Shift trades are a courtesy tool, not a guarantee. Departments with tight coverage (front desk, night audit, housekeeping peaks, banquet events) may reject trades that leave the floor short. Always notify your manager early for call-outs; do not wait until shift start.

7. Request time off (Apply Leave)

7.1 Leave vs availability

Use this	When
My Availability → Unavailable	Standing preference (recurring)
Apply Leave	Specific date(s) of time off, using leave balance

Leave types at your property may include paid time off, sick leave, unpaid leave, or other types configured by HR.

7.2 Before you apply — checklist

Check remaining balance for the leave type
Confirm you do not already have an assigned shift on those dates (or resolve the shift with your manager first)
Check whether the dates are blackout days (busy periods when time off may be blocked)
Confirm the request does not break daily leave limits (too many people already off)

7.3 Step-by-step: apply

Open Apply Leave.
Start a New Leave Request.
Select leave type.
Select date(s) on the calendar.
Enter a brief reason.
Review remaining balance.
Submit.

Add screenshot here: Apply Leave form with type, dates, and balance visible.
Suggested file name: 07-apply-leave-form.png

Add screenshot here: Leave list showing Pending / Approved / Rejected.
Suggested file name: 07-leave-status-list.png

7.4 What the system checks

Leave balance
Existing shifts on selected dates
Blackout days from Scheduling Setting
Max concurrent leave count for the day

7.5 Process flow — leave

Select type + dates
        |
        v
System checks (balance / shift conflict / blackout / daily limit)
        |
   +----+----+
   |         |
 Fail       Pass
   |         |
   v         v
Fix issue   Submit to manager
            |
            v
     Approve or Reject
            |
     +------+------+
     |             |
 Approved       Rejected
     |             |
     v             v
 Blocks new     Closed; talk
 shift assign   with manager
 on those dates

Add screenshot here (optional flowchart image): 07-leave-process.png

7.6 After approval

Approved leave should prevent new conflicting shift assignments. If you still see a shift on an approved leave day, contact your manager immediately—do not assume the conflict will resolve itself.

8. Employee Schedule — scheduling board (managers)

8.1 What the board is for

Employee Schedule is the manager scheduling board. Use it to:

Create and assign shifts
Create Open shifts for later claiming
See availability and leave overlays while planning
Catch conflicts early
Review hour and wage forecasts
Copy a prior week as a starting point
Publish and approve the week

Add screenshot here: Employee Schedule board for a full week (draft shifts visible).
Suggested file name: 08-scheduling-board-week.png

8.2 Views

Depending on your property setup, you may switch between views such as:

Weekly — best for overall coverage
Hourly — best for spotting understaffed hours in the day
Other board layouts your property enables

Add screenshot here: Same week in hourly (or alternate) view if you use it for labor planning.
Suggested file name: 08-scheduling-board-hourly.png

8.3 Create and assign a shift

Open Employee Schedule.
Select the week or date range.
Add a shift (button or click on the day/time).
Complete the fields:
- Employee — choose a person, or choose Open for an open shift
- Date
- Start time / End time (or pick from Shift master)
- Role
- Notes (special instructions, event coverage, etc.)
Review warnings.
Save. New or edited planning work is typically stored as Draft.

Add screenshot here: Add/Edit Shift form filled with sample data.
Suggested file name: 08-add-shift-form.png

8.4 Conflict checks

Check	Typical result
Overlapping shifts for the same person	Blocked
Pending or approved leave on that day	Blocked
Approved unavailability	Warning or block
Past dates	Blocked

Force add

Where enabled, force add lets you assign despite some conflicts (for example, unavailability). Use it only when coverage truly requires it, tell the employee, and document why. Overuse damages trust and increases call-outs.

Add screenshot here: Conflict warning dialog (and force-add option if shown).
Suggested file name: 08-conflict-warning.png

8.5 Create an open shift

Create a shift as usual.
Set the employee to Open (Open Shift role).
Save, then Publish when ready so employees can see it under Open Shifts.
Approve claims as they arrive.

Add screenshot here: Shift form with employee set to Open.
Suggested file name: 08-create-open-shift.png

8.6 Copy from a past week

On the board, choose Copy / Copy From Past Week.
Select the source week and target week.
Review every copied shift for leave, unavailability, and overlap issues.
Fix problems, then publish and approve.

Copying saves time but never skip the conflict review—last week’s people may be on leave this week.

Add screenshot here: Copy week dialog.
Suggested file name: 08-copy-week.png

8.7 Forecasts (hours, wages, staffing)

Use forecast panels to review:

Total scheduled hours
Estimated wage cost
Number of people scheduled
Daily or hourly coverage gaps

Use this before you approve the week so you are not surprised by overtime risk or thin coverage during peak hours (check-in rushes, breakfast, banquet turns, weekend occupancy).

Add screenshot here: Forecast summary for a week.
Suggested file name: 08-forecast-summary.png

8.8 Suggested manager workflow for building a week

Clear Team Availability pending requests.
Review approved leave and blackout dates.
Place must-cover shifts first (nights, desk peaks, housekeeping floors).
Fill remaining coverage using preferred availability where possible.
Post Open shifts for flexible gaps.
Check forecasts.
Publish.
Final review, then Approve.
Monitor claims and trades during the week.

9. Publish, approve, and unpublish

9.1 Status meanings

Status	Can employees see it?	Manager intent
Draft	No	Still planning
Published	Yes (per your process)	Released; still adjustable
Approved	Yes — confirmed on My Schedule	Final for the period
Unpublished	No	Returned to planning after unpublish

9.2 Process flow — release cycle

Draft  -->  Publish  -->  Published  -->  Approve  -->  Approved
                                                         |
                                                         v
                                              Unpublish (if needed)
                                                         |
                                                         v
                                                       Draft

Add screenshot here (optional flowchart image): 09-publish-approve-process.png

9.3 Publish

On Employee Schedule, filter or review Draft shifts for the date range.
Fix conflicts and thin coverage.
Select the range and choose Publish.
Confirm.

Employees and/or managers may receive notifications depending on your property setup.

Add screenshot here: Publish action / confirmation.
Suggested file name: 09-publish.png

9.4 Approve

Review Published shifts one more time.
Select the range and choose Approve.
Confirm.

Approved shifts are what employees rely on for childcare, second jobs, and commute planning. Change them only when necessary, and communicate early.

Add screenshot here: Approve action / confirmation.
Suggested file name: 09-approve.png

9.5 Unpublish

Use Unpublish when the approved week needs major changes:

Select the approved range.
Choose Unpublish.
Edit as Draft.
Publish and Approve again.
Tell the team the schedule was revised.

Add screenshot here: Unpublish confirmation.
Suggested file name: 09-unpublish.png

9.6 Publish vs Approve (plain language)

Action	Plain meaning
Publish	“The plan is released / visible for the next step.”
Approve	“This is the confirmed schedule.”

Editing after release often returns shifts toward Draft. After edits, publish and approve again so My Schedule stays accurate.

10. Shift master (standard shift times)

Managers/administrators can define reusable shift definitions (name + standard start/end), for example:

Morning Shift — 7:00 AM – 3:00 PM
Evening Shift — 3:00 PM – 11:00 PM
Night Audit — 11:00 PM – 7:00 AM

When you create shifts on the board, selecting a Shift master entry prefills times. You can still adjust for a specific day.

Add screenshot here: Shift master list or add form.
Suggested file name: 10-shift-master.png

11. Status reference and notifications

11.1 Shift statuses

Status	For employees	For managers
Draft	Hidden	Editable planning
Published	May be visible	Still editable
Approved	Confirmed	Finalized
Unpublished	Hidden again	Back to planning

11.2 Availability statuses

Status	Meaning
Draft	Not submitted
Pending	Waiting on manager
Approved	Active for scheduling rules
Rejected	Not accepted

11.3 Trade statuses

Status	Meaning
Pending peer approval	Waiting on coworker
Accepted by employee	Waiting on manager
Rejected by employee	Closed by coworker
Approved by manager	Completed
Rejected by manager	Closed by manager

11.4 Leave statuses

Status	Meaning
Pending	Waiting on manager
Approved	Time off confirmed
Rejected	Declined

11.5 Common notifications

Event	Usually sent to
Availability submitted	Manager
Availability approved / rejected	Employee
Schedule published / approved	Employees and/or managers
Open shift claim submitted	Manager
Open shift claim approved	Employee
Trade shift update	Employees involved and manager

Exact delivery (email, in-app, SMS if enabled) depends on account and property settings.

Add screenshot here: In-app notification example for a schedule or claim update.
Suggested file name: 11-notification-example.png

12. Frequently asked questions

General

How far in advance will I see my schedule?
When your manager publishes and approves it. Many U.S. properties aim for about 1–2 weeks ahead, but practices vary by department and occupancy.

What if I cannot work a scheduled shift?
Contact your manager as soon as you know. Use Trade Shift and/or leave processes according to property policy. Do not no-call / no-show.

Why don’t I see a menu item from this guide?
Your role rights do not include it. Ask your manager or administrator.

Employees

Why can’t I apply for leave on a date?
Common reasons: you already have a shift that day, it is a blackout date, your balance is too low, or too many people are already approved off.

My availability was rejected. What now?
Ask what hours the property needs, update My Availability, and submit again.

Can I claim more than one open shift?
Yes, if they do not overlap and pass availability checks.

How do I know a claim or trade was approved?
You receive a notification, and the resulting shift appears on My Schedule.

What is the difference between unavailable and leave?
Unavailable = standing preference. Leave = dated time off with balance and approval.

Can I see estimated pay for the week?
Where enabled, My Schedule / forecasts show hours and estimated wages from your rate. Final pay still follows payroll.

Managers

What is the difference between publish and approve?
Publish releases the plan. Approve confirms it for staff.

Can I assign someone who already has approved leave?
Normally no. The system blocks that conflict.

An employee is missing from my board.
They may be in another property/branch, outside your hierarchy, inactive, or missing a schedulable role (Can Schedule).

How do I create an open shift?
Create a shift, assign Open, publish, then approve claims.

A trade failed with a weekly limit message.
The employee’s group trade limit for the period is used up.

Should I unpublish often?
No. Unpublish only for material changes, and tell the team when you do.

Leave / settings

What is a blackout day?
A date when time-off requests are restricted because of business need (holiday rush, city-wide events, peak occupancy).

What is max leave count?
A limit on how many people can be off on the same day.

13. Getting help

Need help with…	Contact
Coverage, trades, schedule conflicts	Your manager
Leave policy or balances	HR or your manager
Login or technical errors	IT support

When reporting a problem, include:

Screen name (My Availability, Employee Schedule, Weekly Shifts, Trade Shift, etc.)
Date and time
What you tried to do
Screenshot of the error or unexpected result
Employee name / shift date (if relevant)

14. Screenshot checklist (for your BookStack page)

Use this list while you attach images. Check each item off as you upload.

#	Suggested file name	What to capture
1	`01-main-menu-scheduling.png`	Main menu → Scheduling
2	`01-week-overview-flowchart.png`	Optional overview flowchart graphic
3	`02-my-availability-edit.png`	My Availability edit
4	`02-my-availability-draft.png`	Draft status
5	`02-my-availability-pending.png`	Pending after submit
6	`02-availability-process.png`	Optional availability flowchart
7	`03-team-availability-list.png`	Manager pending list
8	`03-team-availability-decision.png`	Approve/Reject detail
9	`04-weekly-shifts-overview.png`	Weekly Shifts tabs
10	`04-my-schedule-week.png`	My Schedule with shifts
11	`04-team-schedule.png`	Team Schedule
12	`05-open-shifts-list.png`	Open Shifts list
13	`05-open-shift-claim.png`	Claim action
14	`05-open-shift-process.png`	Optional claim flowchart
15	`06-trade-swap-suggestions.png`	Swap suggestions
16	`06-trade-swap-pending.png`	Pending trade
17	`06-trade-swap-process.png`	Optional swap flowchart
18	`06-trade-drop-to-open.png`	Drop to Open
19	`07-apply-leave-form.png`	Leave request form
20	`07-leave-status-list.png`	Leave statuses
21	`07-leave-process.png`	Optional leave flowchart
22	`08-scheduling-board-week.png`	Manager board week
23	`08-scheduling-board-hourly.png`	Hourly/forecast view
24	`08-add-shift-form.png`	Add shift form
25	`08-conflict-warning.png`	Conflict / force add
26	`08-create-open-shift.png`	Open employee selected
27	`08-copy-week.png`	Copy week
28	`08-forecast-summary.png`	Forecast panel
29	`09-publish.png`	Publish
30	`09-approve.png`	Approve
31	`09-unpublish.png`	Unpublish
32	`09-publish-approve-process.png`	Optional status flowchart
33	`10-shift-master.png`	Shift master
34	`11-notification-example.png`	Sample notification

How to place a screenshot in BookStack: upload the image in the editor where the Add screenshot here note appears, then delete the placeholder note.