Profile Update
After completing the Mandatory Password Setup, the employee is taken to the Edit Profile flow.
The profile update process is divided into 5 steps:
Employee Details → Personal Details → Payroll Details → Address Details → Identity Documents
The employee should review the information shown on each step and complete any fields that are available for editing.
Profile Update Flow
| Step | Section | Purpose |
|---|---|---|
| 1 | Employee Details | Review employment and organization information |
| 2 | Personal Details | Review and complete personal information |
| 3 | Payroll Details | Review and complete payroll-related information |
| 4 | Address Details | Add or update address information |
| 5 | Identity Documents | Provide required identity/document information |
💡 Important: Step 1 contains read-only fields. These details are managed by the manager or system and cannot be changed by the employee.
Step 1 — Employee Details
The Employee Details step displays the employee's basic employment and organization information.
All fields on this step are disabled (read-only). The employee can review the information but cannot edit or change it.
Why are these fields disabled?
These values are controlled by the manager/system to keep employee records consistent with the organization's setup. If any information is incorrect, contact your manager or administrator instead of trying to change it from the Employee App.
Employee Details Fields
| Field | What It Shows | Employee Action |
|---|---|---|
| Property | The property/hotel where the employee is assigned. | 🔒 View Only |
| Employee Code | The unique employee code assigned to the employee. This code may also be used to access iHospitality Hub (KDS). | 🔒 View Only |
| Userrole | The employee's assigned role, such as House Keeping, Employee. | 🔒 View Only |
| Department | The department(s) associated with the employee, such as Front Desk, Laundry, Management, or Valet / Parking. | 🔒 View Only |
| Hire Date | The employee's official hire/start date recorded in the system. | 🔒 View Only |
| Employee Group | The employee group assigned to the employee, such as Employee. | 🔒 View Only |
| Employment Type | The employee's employment classification, such as Full Time. | 🔒 View Only |
Field Details
🏨 Property
Displays the property or hotel to which the employee belongs.
Example: Red Roof Inn Greensboro Coliseum, SURESTAY HO
The employee cannot change the assigned property.
🆔 Employee Code
Displays the unique employee code assigned to the employee.
Example: EMP-0006
Important: The Employee Code is used as part of the login credentials for iHospitality Hub (KDS).
👤 Userrole
Displays the role assigned to the employee.
Example: House Keeping, Employee
The role determines which system features and permissions may be available to the employee.
🏢 Department
Displays the department(s) assigned to the employee.
Example: Valet / Parking, Laundry, Management, Front Desk
Department assignments are managed by the organization.
📅 Hire Date
Displays the employee's official hire date.
Example: 09-10-2026
This date is maintained by the manager/system and cannot be edited from this screen.
👥 Employee Group
Displays the employee group assigned to the employee.
Example: Employee
This value is used to classify the employee within the organization.
🧾 Employment Type
Displays the employee's employment type.
Example: Full Time
This field identifies the employee's employment classification.
🖼️ Employee Details Screenshot
▶️ Continue to the Next Step
After reviewing all Employee Details, tap:
Save & Continue →
This takes you to Step 2 — Personal Details.
⚠️ If any Employee Details are incorrect: Contact your manager or administrator. These fields are disabled and cannot be updated by the employee.
Step 2 — Personal Details
The Personal Details section is used to review and complete personal information such as:
- First Name
- Middle Name
- Last Name
- Gender
- SSN
- Confirm SSN
- Date of Birth
- Contact information and other required personal details
Required fields are marked with a red *.
Step 3 — Payroll Details
The Payroll Details section contains payroll-related information, including:
- Employee ID
- Passcode
- Associate ID
- Payroll File No
- Payroll Group
- Pay Cycle
- ADP Template
- Payroll Type
Complete any editable required fields and select Save & Continue to proceed.
🔐 Security: Keep your passcode confidential and do not share it with other employees.
Step 4 — Address Details
The Address Details section is used to provide the employee's address information.
The screen may include:
- Latitude
- Longitude
- Street Address
- Country
- State
- City
- Zip Code
Enter or select the required information and tap Save & Continue.
Step 5 — Identity Documents
The Identity Documents step is used to provide the required identity/document information requested by the organization.
Complete the required document details and submit the information according to your organization's requirements.
🔒 Privacy Reminder: Only provide documents requested by your organization and keep personal information secure.
✅ Profile Update Checklist
- Mandatory password setup completed
- Step 1 — Employee Details reviewed
- Step 2 — Personal Details completed
- Step 3 — Payroll Details completed
- Step 4 — Address Details completed
- Step 5 — Identity Documents completed
- Profile update submitted successfully
🎯 Completion
After completing all required profile steps, the employee can continue using the Employee App and the features available according to their role and permissions.
✨ Tip: Review each section carefully before selecting Save & Continue. If a read-only field in Step 1 is incorrect, contact your manager or administrator.