# Department

## Overview

The **Department** feature allows administrators to define the departments used to organize employees across the property — for example, Housekeeping, Front Desk, Food & Beverage, or Maintenance. Every employee record requires an assigned department, which is used to organize the employee directory, assign positions, and support accurate reporting.

Department is a **single screen** feature — departments are listed and created from the same screen, similar to Employment Type.

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## Department Screen

The **Department** screen shows all configured departments along with their active/inactive status, and allows administrators to add a new department directly from the same view.

[![ChatGPT Image Sep 22, 2026, 03_49_18 PM.png](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/scaled-1680-/chatgpt-image-sep-22-2026-03-49-18-pm.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/chatgpt-image-sep-22-2026-03-49-18-pm.png)

### Key Fields

- **Department** — Name of the department being created (e.g. Housekeeping, Front Desk).
- **Status** — Toggle to enable or disable the department without deleting it.
- **Save** — Saves the department and closes the panel.
- **Save & Add New** — Saves the department and keeps the panel open to add another.
- **Reset** — Clears the entered value without saving.

[![ChatGPT Image Sep 22, 2026, 03_51_27 PM.png](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/scaled-1680-/SNOchatgpt-image-sep-22-2026-03-51-27-pm.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/SNOchatgpt-image-sep-22-2026-03-51-27-pm.png)

#### Steps

1. Select **New Department**.
2. Enter the **Department** name.
3. Select **Save** to create it, or **Save & Add New** to create it and continue adding more.

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## Department Examples

Department is **not a fixed list** — administrators can create their own departments to match the property's structure. Common examples include:

- **Housekeeping** — Responsible for room cleaning, laundry, and upkeep of guest areas.
- **Front Desk** — Handles guest check-in, check-out, and reservations.
- **Food & Beverage** — Covers restaurant, bar, room service, and banquet operations.
- **Maintenance / Engineering** — Handles repairs and upkeep of property facilities and equipment.
- **Sales & Marketing** — Manages bookings, promotions, and outreach.
- **Security** — Responsible for guest and property safety.
- **Administration** — Covers general management and back-office functions.

> **Note:** Department is used for classification, organization, and reporting — it does not itself set pay rate, leave balances, or shift rules. Those are configured separately (e.g. through Payroll Details and Employee Group).

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## Important Notes

- Department is **not a fixed list** — administrators can add, rename, or disable departments as needed.
- Every employee must be assigned to a department during onboarding.
- Departments can be enabled or disabled without deleting them, using the Status toggle.
- Department is used for classification and reporting; leave and payroll rules are configured separately.