# Storeroom Inventory Assignment

The **Storeroom Inventory Assignment** module on the iHospitality Hub lets employees manage a storeroom's stock directly from a shared kiosk device — **Assigning** new stock into a storeroom. Form-based actions update that storeroom's item counts once approved.

> This module only appears on hubs where **Storeroom Inventory Assignment** was checked under **Hub Modules**, and only for employees whose **User Role** has **Can iHospitality Hub Login** enabled — see the [iHospitality Hub Setup](https://docs.spendwelltechsystem.com/books/ihospitality-hub/page/ihospitality-hub-setup) page.

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## Storeroom Inventory Assignment Screen

After signing in and tapping **Storeroom Inventory Assignment**, the employee sees the option.

[![iMockup - Surface Pro.png](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-10/scaled-1680-/5apimockup-surface-pro.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-10/5apimockup-surface-pro.png)

*What this screen means:* pick **Assign Inventory** to add stock into a storeroom. Which action to take depends on what the employee is there to do — receiving new stock vs. logging what was used.

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## Assign Inventory

Adds stock into a chosen storeroom.

[![New Storeroom Inventory Assign](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/scaled-1680-/storeinventory-assign.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/storeinventory-assign.png)

*What this screen means:* Choose the storeroom, then enter how much of each item to add. The screen shows both what's currently in that storeroom and what's available to assign, before anything is approved.

### Key Fields

| Field | Description |
|---|---|
| **Assignment ID** | Auto-generated, e.g. `IA-00039`. Read-only. |
| **Storage Room** | Required — the storeroom this assignment is for, e.g., "Maintenance Stores." |
| **Search Items** | Search box to find items to add to the table below. |
| **Item Code / Item Name / Unit** | Identifies the item and its unit of measure (e.g. PCS). |
| **Store Stock** | The quantity of this item **currently in this storeroom**, before this assignment. |
| **Available Stock** | The quantity of this item **available from overall inventory** to be assigned into this storeroom. |
| **Assign Stock** | The quantity the employee wants to assign into this storeroom — editable input. |
| **New Store Stock** | Auto-calculated preview of what the storeroom's stock will become once approved: **Store Stock + Assign Stock**. |

### Steps

1. Tap **Assign Inventory** from the Inventory Management screen.
2. Select the **Storage Room** to assign stock into.
3. Use **Search Items** to find the item(s), or scroll the table.
4. For each item, enter the quantity to add in **Assign Stock**. **New Store Stock** updates automatically to show the result.
5. Tap **APPROVE** to confirm the assignment, or **RESET** to clear the form.

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## Workflow

**Employee taps Storeroom Inventory Assignment → Identifies via PIN/face → Selects Storage Room → Enters quantities per item → Reviews New/Store New Stock → APPROVE**

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## Important Notes

- **Store Stock** always refers to what's currently in the selected storeroom — it's the starting point for both Assign and Deduct.
- On the Assign form, **Available Stock** comes from overall inventory, not the storeroom itself — it's how much *could* be assigned, separate from what's already there.
- **New Store Stock** (Assign) and **Store New Stock** (Deduct) are both previews calculated automatically as you type — nothing is updated in the system until **APPROVE** is tapped.
- **RESET** clears the form without saving; it does not undo an assignment/deduction that was already approved.
- This module only appears on hubs where **Inventory Management** was checked under **Hub Modules** — see the [iHospitality Hub – Setup](https://docs.spendwelltechsystem.com/books/ihospitality-hub/page/ihospitality-hub-setup) page.