# iHospitality Hub Setup ## Overview The **iHospitality Hub** feature allows administrators to register physical devices (tablets/iPads) as "Hubs," give each one its own login credentials, and choose which modules that hub can show. Once a hub is signed in, employees use it throughout the day for the modules it was given access to. > Note: an employee can only sign in to a hub at all if their assigned **User Role** has **Can iHospitality Hub Login** enabled (see the [User Role](https://docs.spendwelltechsystem.com/books/employee-management/page/user-role) page). Hub Modules (below) then control *which* modules that hub shows once someone is signed in. --- ## iHospitality Hub List The **iHospitality Hub** list screen shows every hub registered for the property. [![ChatGPT Image Sep 22, 2026, 01_39_32 PM.png](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/scaled-1680-/Zwmchatgpt-image-sep-22-2026-01-39-32-pm.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/Zwmchatgpt-image-sep-22-2026-01-39-32-pm.png)
ColumnDescription
**Hardware Name**Name given to the device at registration, with a **Reset** icon next to it.
**Hardware ID**Unique, system-generated ID for the device.
**Email**Login email assigned to the hub.
**Change Password**Icon to trigger a password reset for this hub's login.
**Allowed IP**Toggle to restrict this hub's login to specific IP address(es) — see Key Fields below.
> **What the Reset icon does:** A Hardware ID is bound to one physical device at a time — once a tablet has signed in with a hub's credentials, that Hardware ID is locked to that specific device and can't simply be signed into on a different tablet. The **Reset** icon un-binds the Hardware ID from its current device, freeing that Hardware ID up to be activated on a different physical device. Until it's reset, one Hardware ID = one device only. From this screen, administrators can search, filter, export the list, and click **+ Create** to register a new hub. --- ## Create Hub Credentials ("New iHospitality Hub") Click **+ Create** on the list screen to open the registration form. [![ChatGPT Image Sep 22, 2026, 01_53_52 PM.png](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/scaled-1680-/chatgpt-image-sep-22-2026-01-53-52-pm.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/chatgpt-image-sep-22-2026-01-53-52-pm.png) ### Key Fields - **Hardware ID** — Auto-generated unique ID for the device (e.g. `QICC/AH-004`). Read-only. - **Hardware Name** — The name you give this device so you can recognize it in the list, e.g., "IIS Kiosk." - **Email** — The login email this hub will use to sign in on the device. This is a device-level login, separate from any individual employee's login. - **Password** — The login password this hub will use to sign in on the device. - **Hub Modules** — Multi-select list of the modules this hub is allowed to show once signed in: **Clock In / Clock Out**, **Workforce Tasks**, **Lost & Found,** and **Inventory Management**. Use **Select All** / **Deselect All** to check or clear everything at once. - **Save** — Registers the hub and closes the form. - **Save & Add New** — Registers the hub and reopens a blank form to add another one. - **Reset** — Clears everything typed or selected in the form (Hardware Name, Email, Password, Hub Modules) without saving. It does not affect any hub already saved. ### Steps 1. Go to **iHospitality Hub** in the admin panel. 2. Click **+ Create**. 3. Enter the **Hardware Name**, **Email**, and **Password**. 4. Under **Hub Modules**, check every module this hub should have access to. 5. Click **Save** (or **Save & Add New** to immediately register another hub). --- ## Sign In on the Device Three things happen on the physical device, in order: **switch to the right hub → enter its credentials → the hub's own module page opens.** ### Step 1 — Open the App and Switch to the Hub Open the **iHospitality** app on the tablet/iPad. On the sign-in screen, **press and hold the Spendwell iHospitality logo** — this is how you tell the device which registered hub it should sign in as. [![iHospitality Hub Switch](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/scaled-1680-/ihospitality-hub-switch.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/ihospitality-hub-switch.png) *What this screen means:* long-pressing the logo opens the hub-switching action. Use this both the first time a device is set up and any time you need to reassign the same device to a different hub. ### Step 2 — Enter the Hub's Credentials Enter the hub's **Email** and **Password** (the credentials created in the form above), then tap **SIGN IN**. [![iHospitality Hub Login](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/scaled-1680-/ihospitality-hub-login.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/ihospitality-hub-login.png) *What this screen means:* this is the hub's own device-level login — not an individual employee's login. Any employee using the device afterward still identifies themselves separately inside each module. ### Step 3 — The Hub's Module Page Opens Once signed in, the home screen loads, showing tiles only for the modules checked under **Hub Modules** when this hub was created. [![iMockup - Surface Pro.png](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-10/imockup-surface-pro.png)](https://docs.spendwelltechsystem.com/uploads/images/gallery/2026-09/ihospitality-home.png) *What this screen means:* this is the hub's home screen for daily use. Employees tap a tile here and identify themselves (Employee ID/PIN or face login) to use that specific module. --- ## Important Notes - A hub's credentials (Email/Password) belong to the **device**, not to an individual employee — every employee who uses that hub still identifies themselves separately (Employee ID/PIN or face login) when using a module. - An employee also needs **Can iHospitality Hub Login** enabled on their **User Role** to be able to sign in to any hub — Hub Modules alone won't grant access if that role-level permission is off. - Only the modules checked in **Hub Modules** for a given hub will appear on that device — other hubs can have a different set enabled. - **Reset** (on the create/edit form) only clears the form in progress; it never changes a hub that's already been saved. - **Reset** (the icon on the hub list, next to Hardware Name) is different — it unbinds that Hardware ID from the device it's currently activated on, so the same Hardware ID can be signed into on another physical device. Without resetting it first, a Hardware ID stays locked to the one device it's already active on. - The **long-press-the-logo** action (Sign In, Step 1) is used both for a device's first-time sign-in and for later switching an already-set-up device to a different hub.