Housekeeping Housekeeping Task Tracker  is the working screen for assigned rooms. Housekeepers use it to start, pause, and complete cleaning. Inspectors use it to review rooms that need inspection. From this screen, you can: See assigned rooms grouped by employee and date Track cleaning and inspection time Complete checklist items, one by one Add notes and photos See payroll (rate, payable, paid/unpaid) Tasks come from  Housekeeping Assignment . This screen is used to  do  the work, not to create new assignments. Housekeeping Task Tracker Screen The screen shows summary cards at the top, then a list of employees and their rooms for the selected date range. If you are logged in as a housekeeper and only your own tasks are shown, the employee card is skipped. You go straight to your dates and rooms. Filters Filter What it does Duration Date range for the list (default is  Today ). Search Find rooms, guests, assignment codes, or employees. Employee Show tasks for selected employees. Housekeeping Category Show tasks for selected cleaning types. Status Show tasks by work status (Assigned, Cleaning, and so on). HK Status Show  Dirty  or  Clean  rooms. On mobile, tap the filter icon to show or hide filters. Summary Cards These cards use the same filters as the list. Card What it means Assigned Rooms How many rooms are in the current filter. Cleaned Rooms How many of those rooms are  Completed . Worked Duration Total cleaning time recorded. Total Pay Pay for  completed  rooms only (employee rate per room). How the list is organized Work is grouped in three levels: Employee  — name, number of rooms, number of days, total time, payroll Date  — rooms assigned on that day, time, and payroll for that day Rooms  — each assigned room with status, checklist, and actions Tap an employee to open dates. Tap a date to open the room list. Key Fields — Room List Field What it means Room Room number. Also shows guest name (tap to open details), floor, and assignment code. Category Housekeeping category for this room (e.g., Deep Cleaning). Task Status Current work status. Tap the status to see allowed actions (Start, Pause, Submit, Complete). HK Status Room cleanliness:  Dirty  or  Clean . Becomes Clean when the task is completed. Checklist Step-by-step tasks for this room. Tap the next step to complete it. Shows  "-"  if there is no checklist. Priority Low ,  Medium , or  High . Guest Status Stay Over, Departed, and similar. Shows  "-"  if none. Room Type Type of the room. Room Status Occupied, Vacant, and similar. HK Time / Est. Actual cleaning time, plus estimated time. Time counts up while status is  Cleaning . Insp. Time / Est. Inspection time and estimate. Shown only if inspection is required and you are allowed to inspect. Also shows the inspector name when assigned. Rate Pay rate per room for the assigned employee. Payable Amount due. Shown only after the task is  Completed . Otherwise  0 . Payment Not payable  (not completed),  Unpaid , or  Paid . On mobile, each room is a card with play / pause / complete buttons instead of a table. Task Status Status Simple meaning Assigned Task is given. Work has not started. Cleaning Housekeeper timer is running. Paused Housekeeper paused the timer. Waiting on review Cleaning is done. Waiting for inspection. Inspecting Inspector timer is running. Inspection paused Inspector paused the timer. Rework Inspector sent the room back. Housekeeper must clean again. Completed Work is finished. Room is marked  Clean . A  Rework  tag can still show after the housekeeper starts again, so you know the room was sent back once. Who can do what Housekeeper (assigned employee) Can start, pause, and resume  their  rooms. Completes checklist items in order (next pending or rework item only). If the category  does not  require inspection, finishing the last checklist item (or using Complete) marks the room  Completed . If the category  requires inspection , finishing the last checklist item (or using Submit for Review) sets status to Waiting on review . The housekeeper cannot mark the room complete. Inspector Inspection is allowed when: The room requires inspection,  and Status is Waiting on review, Inspecting, or Inspection paused,  and You are the assigned inspector,  or  your user role is allowed for that category,  or  you are an admin. The  first person who starts the inspection is saved as the inspector for that room. After that, only that inspector can continue. Inspectors can: Start/pause inspection Approve or send back each checklist item Complete the room (all items approved) or send the whole room to  Rework Checklist Checklist items come from the  Housekeeping Category . Only  Active  items are on the task. Checklist status What it means Pending Not done yet. Completed The housekeeper finished the item. Waiting for inspection (if required). Rework Inspector sent this item back. Approved Inspector approved the item. Rules You can tap only the  next  item in order. Labels under the steps appear only if  Display Checklist Labels  is on for that category. If  Require Notes & Photos  is on, or you are inspecting, a notes window opens before the item is saved. Inspectors must add notes or photos to send an item back for  Rework .  Approve  does not require notes. When the housekeeper finishes  all  items: Inspection required → status becomes  Waiting on review Inspection not required → status becomes  Completed When the inspector finishes  all  items: Any item is Rework → whole task becomes  Rework All items Approved → whole task becomes  Completed Task Details Tap the  guest name  (or the room card on mobile) to open details. There are three tabs. Details Room, guest, floor, guest status, room status Assignment code, date, room type, category Task status, HK Status (Dirty / Clean), priority, rework tag Housekeeper name and time (actual + estimated) Inspector name and time (if inspection is required) Rate, payable, and payment status Description (if the assignment had one) Note and Attachment  — add a comment and photos/videos (not available after Completed) Previous notes from the team Checklist Full list of checklist items with status, time, and activity history. Expand an item to see who completed, approved, or sent it back. Activities Timeline of status changes (started cleaning, paused, inspection started, and so on). Checklist Notes Window Opens when a housekeeper must add notes/photos, or when an inspector reviews an item. Role Buttons Housekeeper Complete Inspector Rework  and  Approve If notes and files are both empty (except Approve), the system shows:  Please add notes or files. One timer at a time A housekeeper can have only  one Cleaning  timer running. An inspector can have only  one Inspecting  timer running. If you start another room while a timer is already running, a pop-up shows the running task and its live time. Yes, Start Now  — pauses the other task and starts this one Cancel  — keeps the other timer running Steps Clean a room (housekeeper) Open  Housekeeping Task Tracker . Set  Duration  (usually Today). Open your name, then the date, then the room. Tap  Task Status  →  Cleaning  (or the play button on mobile). Complete checklist items in order. Add notes and photos if asked. If inspection is  not  required, the last item (or  Complete ) finishes the room. If inspection  is  required, the last item (or  Submit for Review ) sends the room to inspection. Confirm when asked. If the inspector sends the room back, status becomes  Rework . Start  Cleaning  again and redo the items marked Rework. Inspect a room (inspector) Open  Housekeeping Task Tracker . Find rooms in  Waiting on review . Tap  Task Status  →  Inspecting . Review each completed checklist item. Choose  Approve  or  Rework . When all items are done, the room is  Completed  (all approved) or  Rework  (any item sent back). You can pause inspection and resume later. Add a note on a room Open the room  Details . Under  Note and Attachment , type a note and/or add photos or video. Click  Save . You cannot add notes after the task is  Completed . Notifications What happened Who is notified Room submitted for inspection Assigned inspector, or all users with the allowed inspector role Room sent back for rework Assigned housekeeper Room inspected and approved Assigned housekeeper You are not notified for your own action. Important Notes This screen does  not  create assignments. Create them in  Housekeeping Assignment . You only see rooms you are allowed to see: your own tasks, people under you (if you have that right), or rooms you may inspect. Only the assigned housekeeper can start or pause cleaning (admins/users with full rights can also update). Only the assigned inspector (or allowed role/admin) can inspect. You cannot skip checklist items. Finish them in display order. If a checklist exists, Submit for Review and Complete are done through the checklist, not from the status menu. A room that requires inspection cannot be marked complete by the housekeeper. Completing a task marks the  room  as  Clean . Payable amount appears only when status is  Completed . Total Pay on the summary cards also counts completed rooms only. Time keeps counting on screen while Cleaning or Inspecting is active. If another timer is running, you must confirm  Start Now  before the new timer starts. After Completed, the status cannot be changed.