Employee Scheduling System - User Guide

This guide will help you manage your work schedules, set your availability, apply for leave, and claim open shifts. Whether you're an employee or a manager, this guide has everything you need to get started. 

 

 Table of Contents 

 

 Getting Started 

 Understanding Your Role 

 Visual Process Flows 

 For Employees 

 For Managers 

 Understanding Schedule Status 

 Notifications & Alerts 

 Frequently Asked Questions 

 

 

 Getting Started 

 What is the Employee Scheduling System? 

 The Employee Scheduling System helps you and your team manage work schedules efficiently. You can: 

 

 ✅ View your upcoming shifts 

 ✅ Set your availability preferences 

 ✅ Apply for time off 

 ✅ Claim available shifts 

 ✅ Get notified about schedule changes 

 ✅ Track your work hours and wages 

 

 Accessing the System 

 

 Log in to your account using your company credentials 

 Navigate to the Scheduling section from the main menu 

 You'll see different options based on your role 

 

 

 Visual Process Flows 

 These flowcharts show you exactly how different processes work in the system. 

 🕐 Employee Availability Process 

 How it works when you set your availability: 

 flowchart LR

 A([👤 Employee

Sets Availability]) --> B[📝 Save as Draft]

 B --> C[📤 Submit for

Approval]

 C --> D[📧 Manager

Notified]

 D --> E{👔 Manager

Reviews}

 E -->|✅ Approve| F[🎉 Approved]

 E -->|❌ Reject| G[📧 Employee

Notified]

 F --> H[📅 Shows in

Scheduling]

 G --> I([Employee Can

Resubmit])

 

 style A fill:#e3f2fd

 style F fill:#c8e6c9

 style G fill:#ffcdd2

 style H fill:#c8e6c9

 

 Steps: 

 

 ✅ You set your available/unavailable times 

 ✅ Save it as a draft (you can edit) 

 ✅ Submit for manager approval 

 ✅ Manager gets email notification 

 ✅ Manager approves or rejects 

 ✅ You get notified of the decision 

 ✅ If approved, it's used for scheduling 

 

 

 🌴 Leave Application Process 

 How your leave request is processed: 

 flowchart TD

 A([👤 Employee

Applies for Leave]) --> B{✅ Check

Leave Balance}

 B -->|❌ Not Enough| C[❌ Request

Denied]

 B -->|✅ Has Balance| D{Check for

Shift Conflict}

 D -->|❌ Shift Exists| E[❌ Cannot Apply

Cancel Shift First]

 D -->|✅ No Conflict| F{Check

Blackout Days}

 F -->|❌ Is Blackout| G[❌ Leave Not

Allowed]

 F -->|✅ Available| H[✉️ Request

Submitted]

 H --> I[⏳ Status:

Pending]

 I --> J{👔 Manager

Reviews}

 J -->|✅ Approve| K[🎉 Leave

Approved]

 J -->|❌ Reject| L[❌ Leave

Rejected]

 K --> M[📧 Confirmation

Email Sent]

 L --> N[📧 Rejection

Email Sent]

 

 style A fill:#e3f2fd

 style K fill:#c8e6c9

 style L fill:#ffcdd2

 style C fill:#ffcdd2

 style E fill:#ffcdd2

 style G fill:#ffcdd2

 

 Steps: 

 

 ✅ Select dates and leave type 

 ✅ System checks your balance 

 ✅ System checks for shift conflicts 

 ✅ System checks blackout days 

 ✅ Request is submitted to manager 

 ✅ Manager approves or rejects 

 ✅ You receive email notification 

 

 

 🎯 Claiming an Open Shift 

 How to claim and get approved for an open shift: 

 flowchart LR

 A([👤 Employee Sees

Open Shift]) --> B{Check Your

Schedule}

 B -->|❌ Conflict| C[Cannot Claim

Overlapping Shift]

 B -->|✅ Available| D[👆 Click

Claim Shift]

 D --> E[📤 Claim Request

Submitted]

 E --> F[📧 Manager

Notified]

 F --> G{👔 Manager

Reviews}

 G -->|✅ Approve| H[🎉 Shift

Assigned to You]

 G -->|❌ Reject| I[❌ Claim

Rejected]

 H --> J[📅 Shows on

Your Schedule]

 I --> K([Shift Remains

Open])

 

 style A fill:#e3f2fd

 style H fill:#c8e6c9

 style J fill:#c8e6c9

 style I fill:#ffcdd2

 

 Steps: 

 

 ✅ Browse available open shifts 

 ✅ Check if it conflicts with your schedule 

 ✅ Click "Claim This Shift" 

 ✅ Manager gets notification 

 ✅ Manager approves or rejects 

 ✅ If approved, shift appears on your schedule 

 

 

 📋 Manager: Creating & Publishing Schedules 

 Complete workflow from creating shifts to final approval: 

 flowchart TD

 A([👔 Manager Creates

Shifts]) --> B{Check for

Conflicts}

 B -->|❌ Employee on Leave| C[⚠️ Warning Shown

Cannot Assign]

 B -->|❌ Shift Overlap| C

 B -->|✅ No Issues| D[💾 Save as

Draft]

 D --> E[📝 Draft Status

Not Visible to Employees]

 E --> F{Ready to

Publish?}

 F -->|No| G[Keep Editing]

 F -->|Yes| H[📢 Publish

Schedule]

 H --> I[📧 Employees

Notified]

 I --> J[👀 Employees Can

View Schedule]

 J --> K{Final

Review OK?}

 K -->|Need Changes| L[Make Edits]

 K -->|All Good| M[✅ Approve

Schedule]

 M --> N[🔒 Schedule

Locked]

 N --> O[📧 Approval

Confirmation Sent]

 L --> H

 

 style A fill:#e3f2fd

 style D fill:#fff9c4

 style H fill:#bbdefb

 style M fill:#c8e6c9

 style N fill:#c8e6c9

 

 Steps: 

 

 ✅ Create shifts and assign employees 

 ✅ System checks for conflicts automatically 

 ✅ Save as draft (only you can see) 

 ✅ Publish when ready (employees notified) 

 ✅ Employees can view published schedules 

 ✅ Make final edits if needed 

 ✅ Approve to lock the schedule 

 ✅ Everyone gets confirmation 

 

 

 👥 Complete Team Scheduling Flow 

 The big picture - how everything works together: 

 flowchart TD

 subgraph "📅 Week 1: Planning"

 A[👔 Manager Reviews

Team Availability]

 B[👔 Checks Leave

Requests]

 C[👔 Creates Draft

Schedule]

 end

 

 subgraph "📅 Week 2: Publishing"

 D[📢 Manager Publishes

Schedule]

 E[📧 Team Gets

Notifications]

 F[👀 Team Views

Schedule]

 end

 

 subgraph "📅 Week 3: Adjustments"

 G[👤 Employees May

Claim Open Shifts]

 H[👔 Manager Reviews

Claims]

 I[✅ Manager Approves

Schedule]

 end

 

 subgraph "📅 Week 4: Execution"

 J[👥 Team Works

Approved Shifts]

 K[📊 System Tracks

Hours & Wages]

 end

 

 A --> B --> C --> D --> E --> F --> G --> H --> I --> J --> K

 

 style D fill:#bbdefb

 style I fill:#c8e6c9

 style K fill:#c8e6c9

 

 

 Understanding Your Role 

 The system has different features depending on your role: 

 👤 Employee 

 As an employee, you can: 

 

 View your assigned shifts 

 Set your weekly availability 

 Apply for leave 

 Claim open shifts 

 View your work hours and forecasted wages 

 

 👔 Manager 

 As a manager, you can do everything an employee can, plus: 

 

 Create and assign shifts to your team 

 Publish and approve schedules 

 Review availability requests 

 Approve or reject leave applications 

 Create open shifts for team members to claim 

 View team forecasts (hours, wages, staffing) 

 

 🔑 Administrator 

 Administrators have full access to: 

 

 All employees across all branches 

 System-wide settings 

 Shift templates 

 Employee groups and leave policies 

 

 

 For Employees 

 📅 Viewing Your Schedule 

 Step 1: Access Your Schedule 

 

 Click on My Schedule from the main menu 

 You'll see your shifts displayed in a calendar or list view 

 

 Step 2: Understanding Your Shift Details 

 Each shift shows: 

 

 Date and Day 

 Start Time (when your shift begins) 

 End Time (when your shift ends) 

 Shift Name (e.g., Morning Shift, Evening Shift) 

 Role (your position for this shift) 

 Status (Draft, Published, or Approved) 

 

 Different Views 

 

 Weekly View : See all your shifts for the week with total hours 

 Monthly View : See shifts across the entire month 

 Hourly View : See detailed breakdown by hour 

 

 🕐 Setting Your Availability 

 Your availability tells managers when you prefer to work or when you're unavailable. 

 

 📊 See the Availability Process Flowchart above for a visual guide! 

 

 Step 1: Go to Availability Settings 

 

 Navigate to My Availability 

 Click Set Availability 

 

 Step 2: Choose Your Days 

 

 Select the day(s) of the week (Monday through Sunday) 

 You can set different availability for each day 

 

 Step 3: Set Your Time Preferences 

 

 

 If you're available: 

 

 Choose "Available" 

 Select your start and end times 

 Example: Available Monday 9:00 AM - 5:00 PM 

 

 

 

 If you're unavailable: 

 

 Choose "Unavailable" 

 Select the time range you cannot work 

 Example: Unavailable Wednesday 2:00 PM - 6:00 PM 

 

 

 

 Step 4: Save and Submit 

 

 Click Save to save your availability as a draft 

 Click Submit for Approval to send it to your manager 

 

 

 💡 Tip : You can set your availability for the whole day by selecting "Whole Day Available" or "Whole Day Unavailable" 

 

 Step 5: Wait for Approval 

 

 Your manager will receive your availability request 

 You'll get a notification when it's approved or rejected 

 Approved availability is shown in green 

 Rejected availability is shown in red 

 

 🌴 Applying for Leave 

 

 📊 See the Leave Application Flowchart above for a visual guide! 

 

 Step 1: Go to Leave Application 

 

 Navigate to Apply Leave 

 Click New Leave Request 

 

 Step 2: Check Your Leave Balance 

 Before applying, check your available balance: 

 

 Paid Leave : Time off with pay 

 Sick Leave : For illness or medical appointments 

 Unpaid Leave : Time off without pay 

 

 The system shows how many days you have remaining for each type. 

 Step 3: Fill Out Leave Details 

 

 Select Leave Type (Paid, Sick, or Unpaid) 

 Choose Date(s) : Click on the calendar to select one or multiple days 

 Enter Reason : Briefly explain why you need leave 

 Review Balance : Make sure you have enough leave balance 

 

 Step 4: Submit Application 

 

 Click Submit Leave Application 

 The system will check for any conflicts:

 

 ❌ If you have a shift assigned on that day, you cannot apply for leave 

 ❌ If it's a blackout day (busy period), leave may not be allowed 

 ❌ If you've exceeded monthly limits 

 

 

 

 Step 5: Track Your Request 

 

 Pending : Waiting for manager approval (Yellow) 

 Approved : Your leave is approved (Green) 

 Rejected : Your leave was not approved (Red) 

 

 You'll receive email and in-app notifications about your leave status. 

 

 ⚠️ Important : You cannot apply for leave if you already have an approved shift on that day. Cancel your shift first. 

 

 🎯 Claiming Open Shifts 

 Open shifts are available shifts that haven't been assigned to anyone yet. You can claim them if you're available! 

 

 📊 See the Open Shift Claiming Flowchart above for a visual guide! 

 

 Step 1: View Open Shifts 

 

 Go to Team Schedule or Available Shifts 

 Look for shifts labeled "Open Shift" 

 

 Step 2: Review Shift Details 

 Check the: 

 

 Date and time 

 Role required 

 Shift length 

 Your current schedule (make sure it doesn't conflict) 

 

 Step 3: Claim the Shift 

 

 Click on the open shift 

 Click Claim This Shift 

 Confirm your claim request 

 

 Step 4: Wait for Approval 

 

 Your manager receives your claim request 

 They'll review and either approve or reject it 

 You'll get notified of the decision 

 

 

 💡 Tip : Only claim shifts you can definitely work. Claiming and then canceling creates scheduling issues. 

 

 📊 Viewing Your Work Hours 

 

 Navigate to My Schedule 

 Select the date range (week or month) 

 You'll see:

 

 Total Hours Worked 

 Forecasted Wages (based on your hourly rate) 

 Number of Shifts 

 

 

 

 This helps you track your expected earnings for the pay period. 

 

 For Managers 

 👥 Creating and Assigning Shifts 

 

 📊 See the Schedule Creation Flowchart above for a visual guide! 

 

 Step 1: Access Schedule Management 

 

 Go to Team Schedule or Manage Schedules 

 Select the date range you want to schedule 

 

 Step 2: Create a New Shift 

 

 Click Add Shift or click on a date in the calendar 

 Fill in shift details:

 

 Employee : Select who to assign (or leave as "Open Shift") 

 Date : When the shift occurs 

 Start Time : When the shift begins 

 End Time : When the shift ends 

 Shift Template : Choose from predefined shifts (Morning, Evening, Night) 

 Role : What position they'll work 

 Notes : Any special instructions 

 

 

 

 Step 3: Check for Conflicts 

 The system automatically checks: 

 

 ✅ No overlapping shifts : Employee doesn't have another shift at the same time 

 ✅ No leave conflicts : Employee hasn't applied for leave on this day 

 ✅ Availability warning : You'll see if the employee marked themselves unavailable 

 

 

 ⚠️ Force Add Option : If an employee is marked unavailable but you still need to assign them, you can force add the shift. They'll be notified. 

 

 Step 4: Save as Draft 

 

 Click Save 

 The shift is saved but NOT visible to employees yet 

 You can make changes before publishing 

 

 📢 Publishing Schedules 

 Employees can only see shifts after you publish them. 

 Step 1: Review Draft Shifts 

 

 Go to Manage Schedules 

 View all draft shifts for the selected period 

 Make any final changes 

 

 Step 2: Publish Shifts 

 

 Select the date range 

 Click Publish Schedule 

 Confirm publication 

 

 What happens: 

 

 All draft shifts change to "Published" status 

 Employees receive email notifications 

 Shifts appear on employee schedules 

 Shifts are still editable 

 

 ✅ Approving Schedules 

 Published shifts need final approval before they're locked in. 

 Step 1: Review Published Shifts 

 

 Go to Manage Schedules 

 Filter by "Published" status 

 Review all shifts in the date range 

 

 Step 2: Approve Schedules 

 

 Select the date range 

 Click Approve Schedule 

 Confirm approval 

 

 What happens: 

 

 Shifts change to "Approved" status 

 Employees receive approval confirmation 

 Shifts are now finalized (harder to change) 

 System marks them as confirmed 

 

 

 💡 Tip : Only approve schedules when you're certain. Approved shifts should rarely change. 

 

 🔄 Unpublishing Schedules 

 If you need to make significant changes to a published schedule: 

 

 Select the published date range 

 Click Unpublish Schedule 

 Confirm unpublishing 

 

 What happens: 

 

 Shifts return to "Draft" status 

 Employees lose visibility 

 You can make changes freely 

 

 👍 Reviewing Employee Availability 

 Step 1: Access Availability Requests 

 

 Go to Team Availability 

 You'll see all submitted availability requests 

 

 Step 2: Review Each Request 

 For each employee's availability: 

 

 See which days/times they prefer to work 

 See which days/times they're unavailable 

 Check if it fits your scheduling needs 

 

 Step 3: Approve or Reject 

 

 Click on the availability request 

 Choose:

 

 Approve : Accept their availability preferences 

 Reject : Decline (they'll need to discuss with you) 

 

 

 Add notes if needed 

 

 Notification: 

 

 Employee receives email notification 

 They see the status update in the app 

 

 

 💡 Best Practice : Communicate with employees about rejected availability to find a solution. 

 

 📝 Managing Leave Requests 

 Step 1: View Leave Requests 

 

 Navigate to Leave Management 

 Filter by:

 

 Pending : Awaiting your decision 

 Approved : Already approved 

 Rejected : Previously declined 

 

 

 

 Step 2: Review Each Request 

 For each leave application, check: 

 

 Employee name and leave dates 

 Leave type and reason 

 Their remaining leave balance 

 Current schedule conflicts 

 

 The system shows warnings if: 

 

 ❌ Employee has a shift on that day 

 ❌ Too many people already on leave 

 ❌ Insufficient leave balance 

 

 Step 3: Make Your Decision 

 To Approve: 

 

 Click Approve 

 Confirm approval 

 Employee receives confirmation email 

 

 To Reject: 

 

 Click Reject 

 Add a reason (helps employee understand) 

 Employee receives rejection email 

 

 

 ⚠️ Important : Once approved, leave should rarely be revoked. Employees plan around approved leave. 

 

 📊 Viewing Team Forecasts 

 Track your team's hours and costs. 

 Step 1: Access Forecasts 

 

 Go to Team Schedule 

 Select the date range 

 Enable forecast view 

 

 Step 2: View Overall Forecast 

 You'll see totals for the selected period: 

 

 Total Employee Hours : Sum of all shift hours 

 Total Wage Cost : Based on hourly wages 

 Number of Employees Scheduled 

 

 Step 3: View Daily/Hourly Breakdown 

 

 Daily Forecast : Hours and costs per day 

 Hourly Forecast : Hour-by-hour staffing levels (helps identify understaffed periods) 

 

 

 💡 Use This For : Budget planning, identifying gaps in coverage, optimizing labor costs 

 

 🎯 Managing Open Shift Claims 

 When employees claim open shifts, you need to approve them. 

 Step 1: View Claim Requests 

 

 Go to Open Shifts or Claim Requests 

 See all pending claims 

 

 Step 2: Review Each Claim 

 For each request: 

 

 Employee name 

 Their current schedule 

 Shift details 

 Request date 

 

 Step 3: Approve or Reject 

 

 Approve : Employee is assigned the shift, receives confirmation 

 Reject : Shift remains open for others to claim 

 

 📋 Using Shift Templates 

 Save time by creating reusable shift templates. 

 Step 1: Create Templates 

 

 Go to Shift Master or Shift Templates 

 Click Add New Shift Template 

 Define:

 

 Shift name (e.g., "Morning Shift") 

 Standard start time (e.g., 9:00 AM) 

 Standard end time (e.g., 5:00 PM) 

 

 

 

 Step 2: Use Templates 

 When creating shifts: 

 

 Instead of entering times manually 

 Select from your templates 

 Times auto-fill (you can still adjust) 

 

 

 💡 Common Templates : Morning Shift, Afternoon Shift, Night Shift, Weekend Shift 

 

 

 Understanding Schedule Status 

 📊 Shift Status Indicators 

 

 

 

 Status 

 What It Means 

 For Employees 

 For Managers 

 

 

 

 

 Draft 📝 

 Shift is being planned 

 Not visible to you 

 Can edit freely 

 

 

 Published 📢 

 Schedule is released 

 You can see it 

 Can still edit 

 

 

 Approved ✅ 

 Schedule is final 

 Confirmed shift 

 Locked in 

 

 

 Unpublished 🔙 

 Schedule was retracted 

 No longer visible 

 Back to draft 

 

 

 

 🎨 Color Coding 

 Different shift types may have different colors: 

 

 Morning shifts : Often shown in light blue 

 Evening shifts : Often shown in orange 

 Night shifts : Often shown in dark blue 

 Open shifts : Often shown in gray or outlined 

 

 (Colors are customizable by your administrator) 

 

 Notifications & Alerts 

 📧 Email Notifications 

 You'll receive emails for: 

 

 ✉️ New shifts assigned to you 

 ✉️ Schedule published/approved 

 ✉️ Availability request status 

 ✉️ Leave approval/rejection 

 ✉️ Open shift claim status 

 

 🔔 In-App Notifications 

 Real-time alerts appear in the app for: 

 

 🔔 Schedule changes 

 🔔 New open shifts available 

 🔔 Urgent manager messages 

 🔔 Reminder about upcoming shifts 

 

 ⚙️ Notification Settings 

 Customize your preferences: 

 

 Go to Settings or Preferences 

 Select Notifications 

 Choose what you want to be notified about 

 Select delivery method (Email, App, SMS if available) 

 

 

 Frequently Asked Questions 

 General Questions 

 Q: How far in advance will I see my schedule? A: This depends on your manager's scheduling practices. Typically, schedules are published 1-2 weeks in advance. 

 Q: Can I trade shifts with coworkers? A: This depends on your company's policy. Check with your manager about the shift swap process. 

 Q: What if I can't work a scheduled shift? A: Contact your manager as soon as possible. You may need to find coverage or request leave. 

 For Employees 

 Q: Why can't I apply for leave on a specific date? A: Common reasons: 

 

 You have an approved shift on that day (cancel shift first) 

 It's a blackout day (busy period) 

 You don't have enough leave balance 

 Monthly leave limit reached 

 

 Q: My availability request was rejected. What now? A: Talk to your manager to understand why and work out a solution that works for both. 

 Q: Can I claim multiple open shifts? A: Yes, as long as they don't overlap with your existing schedule. 

 Q: How do I know if my claim was approved? A: You'll receive a notification and email. The shift will appear on your schedule if approved. 

 Q: What's the difference between "unavailable" and "requesting leave"? A: 

 

 Unavailable : Standing preference (e.g., "I prefer not to work Sundays") 

 Leave : Specific time off request for a particular date 

 

 Q: Can I see how much I'll earn this pay period? A: Yes! View your schedule and it will show forecasted wages based on your hourly rate. 

 For Managers 

 Q: What happens if I delete an approved shift? A: The employee will be notified. Use this carefully as it affects their expected income. 

 Q: Can I assign an employee who has leave approved? A: No, the system prevents this to avoid conflicts. 

 Q: What's the difference between publishing and approving? A: 

 

 Publishing : Makes schedule visible to employees (still editable) 

 Approving : Finalizes and confirms the schedule (locked) 

 

 Q: How do I handle overstaffing/understaffing? A: Use the hourly forecast view to see staffing levels throughout the day. Adjust shifts accordingly. 

 Q: Can I copy last week's schedule? A: Yes! Use the "Copy From Past Week" feature to duplicate a previous schedule. 

 Q: What if an employee isn't showing up in my list? A: They may be: 

 

 In a different branch 

 Not in your management hierarchy 

 Marked as inactive 

 Not assigned a schedulable role 

 

 Q: How do I create an open shift? A: When creating a shift, select "Open Shift" as the employee instead of a specific person. 

 Leave Management 

 Q: What's a blackout day? A: Dates when leave requests aren't allowed due to business needs (e.g., holiday rush, major events). 

 Q: How is leave balance calculated? A: Based on your employee group's annual allocation minus leaves already taken this year. 

 Q: What's the monthly leave limit? A: Prevents all leave being used at once. Limits how many days per month you can take per leave type. 

 Q: Can I cancel approved leave? A: Contact your manager. They can update the status in the system. 

 

 Tips for Success 

 For Employees ✨ 

 

 Set your availability early : Helps managers plan better and gives you shifts you prefer 

 Check your schedule regularly : Respond quickly to any changes 

 Plan leave in advance : Better chance of approval 

 Keep the app notifications on : Stay informed about schedule updates 

 Communicate with your manager : If you have scheduling conflicts or concerns 

 

 For Managers 🎯 

 

 Publish schedules consistently : Employees appreciate predictability 

 Respect approved availability : It builds trust with your team 

 Use forecasts : Avoid overstaffing (high costs) or understaffing (poor service) 

 Respond to requests promptly : Don't leave employees waiting 

 Communicate changes : If you must change an approved schedule, explain why 

 Use shift templates : Saves time on repetitive scheduling 

 Plan for busy periods : Schedule extra staff during known rush times 

 

 

 Getting Help 

 Need Assistance? 

 

 Contact Your Manager : For scheduling questions or conflicts 

 HR Department : For leave policies or system access issues 

 IT Support : For technical problems or login issues 

 User Guide : Refer back to this guide for step-by-step instructions 

 

 Reporting Issues 

 If you encounter a problem: 

 

 Note the date, time, and what you were trying to do 

 Take a screenshot if possible 

 Report to your manager or IT support 

 Include any error messages you saw 

 

 

 Quick Reference Guide 

 Common Actions 

 

 

 

 I Want To... 

 Employee 

 Manager 

 

 

 

 

 See my schedule 

 My Schedule 

 Team Schedule 

 

 

 Set when I can work 

 My Availability 

 Team Availability 

 

 

 Request time off 

 Apply Leave 

 Leave Management 

 

 

 Claim an open shift 

 Available Shifts 

 Open Shifts 

 

 

 See my hours/pay 

 My Schedule (View Hours) 

 Team Forecast 

 

 

 Get notifications 

 Settings → Notifications 

 Settings → Notifications 

 

 

 

 Status Meanings 

 

 

 

 Icon/Status 

 Meaning 

 

 

 

 

 📝 Draft 

 Not visible to employees yet 

 

 

 📢 Published 

 Visible but not final 

 

 

 ✅ Approved 

 Confirmed and locked 

 

 

 ⏳ Pending 

 Waiting for approval 

 

 

 ✅ Approved 

 Request was accepted 

 

 

 ❌ Rejected 

 Request was declined 

 

 

 

 

 Conclusion 

 The Employee Scheduling System makes managing work schedules simple and transparent. By following this guide, you can: 

 

 ✅ Stay on top of your work schedule 

 ✅ Communicate your availability 

 ✅ Plan your time off effectively 

 ✅ Find additional work opportunities 

 ✅ Track your hours and earnings 

 

 Remember : Communication is key! If you have questions or concerns, don't hesitate to reach out to your manager. 

 Happy scheduling! 🎉