My Availability

Overview 

 The  My Availability  feature allows employees to define when they are available or unavailable to work. Employees can set specific working hours for selected days and submit their availability to their manager for review. 

 Keeping availability up to date helps managers create schedules based on employee availability, reduce scheduling conflicts, and improve workforce planning. 

 

 My Availability Screen 

 The  My Availability  screen displays the employee's saved availability for each day. Each entry shows the availability type, working hours, and current status. 

 Key Information 

 

 Day  — The day for which availability is configured. 

 Availability Type  — Shows whether the employee is Available or Unavailable. 

 Working Hours  — Displays the configured start and end time. 

 Status  — Shows the current status of the availability. 

 

 Availability Status 

 

 

 

 Status 

 Meaning 

 

 

 

 

 Draft 

 Availability has been created but has not been submitted to the manager. 

 

 

 Approval Pending 

 Availability has been submitted and is waiting for manager review. 

 

 

 Approved 

 The manager has approved the availability. 

 

 

 Rejected 

 The manager has rejected the availability. 

 

 

 

 My Availability List 

 The availability list allows employees to review their configured availability and check the current status of each entry. 

 

 --- 

 Create Availability 

 Employees can create a new availability entry by selecting the  +  button on the My Availability screen. 

 Steps 

 

 Select the  +  button. 

 Select  Available  or  Unavailable . 

 Enable  All Day  if the availability applies to the entire day. 

 If  All Day  is disabled, enter the  Start Time  and  End Time . 

 Select the applicable days under  Apply To . 

 Select  Submit . 

 

 

 Availability Options 

 Available Indicates that the employee is available to work during the selected day and time. 

 Unavailable Indicates that the employee is not available to work during the selected day and time. 

 All Day When enabled, the availability applies to the entire selected day instead of a specific time range. 

 

 Review Availability 

 After creating an availability entry, employees can return to the  My Availability  screen to review the saved information. 

 Employees can verify: 

 

 Selected days 

 Available or unavailable status 

 Start and end times 

 Current approval status 

 

 Newly created availability is initially shown as  Draft  until it is submitted to the manager. 

 

 Notify Manager 

 After creating or updating availability, employees can select  Notify Manager  to send their availability changes to their manager for review. 

 Employees can also add an optional note to provide additional information about the change. 

 Steps 

 

 Select  Notify Manager . 

 Enter an optional note. 

 Review the information. 

 Select  Notify Manager  to submit the notification. 

 

 

 Example Note 

 

 This is my next week availability. 

 

 After the notification is submitted, the availability moves from  Draft  to  Approval Pending . 

 

 Manager Review 

 Once the availability is submitted, the manager reviews the request. 

 The manager can: 

 

 Approve  the availability. 

 Reject  the availability. 

 

 Approved 

 When the manager approves the request, the availability status changes to  Approved  and can be considered when creating employee schedules. 

 Rejected 

 When the manager rejects the request, the availability status changes to  Rejected . The employee can review the request and make the necessary changes before submitting it again. 

 

 Availability Workflow 

 The complete availability workflow is: 

 Create Availability → Draft → Notify Manager → Approval Pending → Manager Review → Approved / Rejected 

 Approved Flow 

 Create → Notify Manager → Approval Pending → Manager Approves → Approved → Used for Scheduling 

 Rejected Flow 

 Create → Notify Manager → Approval Pending → Manager Rejects → Rejected → Employee Updates Availability 

 

 Important Notes 

 

 Keep your availability accurate and up to date. 

 Availability does not automatically create a work shift. 

 Availability is used by managers when creating employee schedules. 

 Notify your manager after making changes that require approval. 

 Approval is required before submitted availability is treated as approved for scheduling purposes. 

 Weekly Availability  — Once an availability schedule is set for a week, it remains effective for the applicable weeks until the employee updates or changes their availability. 

 If an employee does not make any changes, the existing availability continues to apply to future scheduling periods.