Lost & Found

1. Lost Items

The Lost Items feature allows staff to:

• Report a lost item for a guest.
• Add or select the guest associated with the lost item.
• Select where the item was lost.
• Set the priority of the request.
• Upload images of the lost item.
• Track open and closed lost-item tickets.
• Start, pause, and continue work on a ticket.
• Mark an item as Found or Not Found.
• Add a found request when an item is found.
• Add a reason when an item is not found.
• Review the ticket history in the Log Book.

---

Add a Lost Item

From the Lost Item listing, select the + button to create a new lost-item request.

Field	Required	Description
Add Guest Details	Yes	Add guest information.
Item Lost	Yes	Enter the name or description of the item that was lost.
Comment	No	- Description of the item. - Where the guest believes it was lost. - Any useful identifying information. - Additional instructions for the team.
Priority	Yes	Low – Item has lower urgency. Medium – Item requires normal attention. High – Item requires immediate or higher-priority attention.
Location Lost	Yes	Room – The item was lost in a guest room. Area – The item was lost in a common or specific property area.
Lost Item Images	No	Attach images that help identify the lost item.

On the New Lost Request screen, first add the guest details.

Guest Category

The Guest Category section provides three options:

Option	Purpose
In-House	Select this when the guest is currently staying at the property.
Check Out	Select this when the guest has already checked out.
Add Guest	Use this when the guest is not available in the existing guest list and must be added manually.

Select the category that matches the guest's current status.

---

Add Guest

When Add Guest is selected, enter the guest's information manually.

Field	Required	Description
First Name	Yes	Enter the guest's first name.
Last Name	Yes	Enter the guest's last name.
Guest Phone No.	Yes	Enter the guest's contact number.
Email	No	Enter the guest's email address, if available.
Address	No	Enter the guest's address, if required.

Fields marked with * are required.

After entering the information, select SAVE to save the guest details.

Select RESET to clear the entered information and start again.

---

Select the Lost Location

For an in-house guest, selecting a room opens the Room Selection screen.

1. Use the Search field to find a room quickly.
2. Use the available category filters when required.
3. Expand the required floor.
4. Select one or more rooms where the item may have been lost.
5. The selected room count is shown at the bottom.
6. Review the selected room numbers.
7. Select Save to confirm the room selection.
8. Select Close to leave the screen without confirming the selection.

---

Lost Item Listing

After saving, the request appears in the Lost Item listing. Use the Search here field to find a ticket quickly. Use the date filter to restrict the listing to a specific date or date range.

The listing provides two ticket views:

• Open
• Closed

---

Open Tickets

The Open tab shows lost-item tickets that are still being worked on.

An open ticket can contain information such as:

• Lost-item status.
• Item name.
• Lost location.
• Guest name.
• Priority.
• Ticket number.
• Ticket date/status.

Use the eye/view action on a ticket to open its details.

---

Closed Tickets

Select Closed to view tickets that have already been completed.

A lost-item ticket is closed after the item is:

• Found, or
• Not Found and the required reason has been saved.

---

Lost Item Details

Select the View/Eye icon on a ticket to open the Lost Item Details screen.

The details screen contains two tabs:

• Details
• Log Book

The Details tab displays the complete information for the lost-item ticket.

Ticket Information

The ticket section displays:

• Ticket No. – Unique reference number for the request.
• Date – Date the request was created.
• Category – Indicates whether the request is for a lost item.
• Item Name – Name of the lost item.
• Priority – Priority assigned to the request.
• Comments – Additional information entered while reporting the item.
• Guest Details - Shows the guest associated with the ticket.
• Location Lost - Displays the room or area selected during ticket creation.
• Lost Item Images - Displays uploaded images of the item.

---

Start Working on a Lost Item

Start - Starting the ticket indicates that the lost-item request is now being worked on. Once work has started, the available actions can be used to control the investigation.

Pause - Select Pause when work on the ticket needs to be temporarily stopped.

Use this when:

• The investigation is waiting for information.
• The item cannot currently be located.
• The task needs to be temporarily suspended.

Continue - Select Continue to resume a paused ticket.

Found - When the lost item is located, select Found. The item should then be processed through the Found Request flow.
Open Ticket → Start → Investigate → Found → Add Found Request → Save/Complete → Ticket Closed

---

Not Found

If the item cannot be located, select Not Found. A reason must be entered before the ticket can be completed.
Open Ticket → Start → Investigate → Not Found → Add Reason → Save → Ticket Closed

Steps:

1. Open the lost-item ticket.
2. Select Not Found.
3. Enter the reason explaining why the item could not be found.
4. Review the reason.
5. Select Save.
6. The ticket is closed.

The reason provides a record of the outcome of the investigation.

Found

Open Ticket → Start → Investigate → Found → Add Found Request → Save/Complete → Ticket Closed

When the item is found:

1. Open the lost-item ticket.
2. Select Found.
3. Add the required Found Request details.
4. Complete and save the found request.
5. The lost-item ticket is then closed.

The found request provides the record that the item was recovered.

---

Log Book

Select the Log Book tab on the Lost Item Details screen to review the ticket history.

The Log Book acts as a timeline/log for the ticket.

It can be used to track the sequence of activities performed on the request, such as:

• Ticket creation.
• Ticket started.
• Ticket paused.
• Ticket continued/resumed.
• Investigation updates.
• Found or Not Found outcome.
• Found request activity.
• Reason entered for a Not Found outcome.
• Ticket closure.

The Log Book provides an activity history so staff can understand what happened to the ticket and when.

---

2. Found Items

The Found Items feature allows staff to:

• Report a found item and create a found-item ticket.
• Enter the item found and select the priority.
• Select where the item was found and where it is stored.
• Select the employee who found the item.
• Add comments and upload found-item images.
• Track Open and Closed found-item tickets.
• Start, pause, and continue work on a ticket.
• Mark the found-item ticket as Completed.
• Add a found request when an item is found.
• View complete ticket information in Details.
• Review all ticket activities and updates in the Log Book.

---

Add a Found Item

From the Found Item listing, select the + button to create a new found-item request.

Field	Required	Description
Item Found	Yes	Enter the name of the found item.
Priority	Yes	Low – Item has lower urgency. Medium – Item requires normal attention. High – Item requires immediate or higher-priority attention.
Location Found	Yes	Select Room or Area, then select/add the location.
Comment	No	Add additional information if required.
Found By	Yes	Select the person who found the item.
Location Stored	Yes	Select Room or Area, then select/add the storage location.
Found Item Images	No	Upload images of the found item.

---

Found Item Listing

After saving, the request appears in the Found Item listing. Use the Search here field to find a ticket quickly. Use the date filter to restrict the listing to a specific date or date range.

The listing provides two ticket views:

• Open
• Closed

---

Open Tickets

The Open tab shows found-item tickets that are still being worked on.

An open ticket can contain information such as:

• Found status
• Item name
• Found location
• Person who found the item
• Priority
• Ticket number
• Current status
• Date
• Eye icon to open details

Use the eye/view action on a ticket to open its details.

---

Closed Tickets

Select Closed to view tickets that have already been completed.

---

Found Item Details

Select the View/Eye icon on a ticket to open the Found Item Details screen.

The details screen contains two tabs:

• Details
• Log Book

The Details tab displays the complete information for the found-item ticket.

Ticket Information

The ticket section displays:

• Ticket No. – Unique reference number for the request.
• Date – Date the request was created.
• Found By - Person who found the item.
• Category – Indicates whether the request is for a lost item.
• Item Name – Name of the lost item.
• Priority – Priority assigned to the request.
• Guest Details - Shows the guest associated with the found item when available.
• Location Stored - Displays the room or area where the found item is stored.
• Found at - Displays the room or area where the item was found.
• Found Item Images - Displays the uploaded images of the found item.
• Lost Item Images - Displays images of the corresponding lost item when available.

---

Start Working on a Found Item

Start - Starting the ticket indicates that the found-item request is now being worked on. Once work has started, the available actions can be used to control the investigation.

Pause - Select Pause when work on the found-item ticket needs to be temporarily stopped.

Use this when:

• The item is waiting to be handed over or processed.
• Additional information or action is required.
• The task needs to be temporarily suspended.

Continue - Select Continue to resume a paused ticket.

---

Complete the Found Item

Select Completed after the found-item process is finished. The item is moved to the Closed list.

The reason provides a record of the outcome of the investigation.

---

Log Book

Select the Log Book tab on the Found Item Details screen to review the ticket history.

The Log Book acts as a timeline of all activities performed on the found-item ticket.

It can be used to track activities such as:

• Ticket creation.
• Ticket started.
• Ticket paused.
• Ticket continued/resumed.
• Comments or updates.
• Ticket completed.
• Ticket closed.

The Log Book provides an activity history so staff can understand what happened to the ticket and when.